Marketing and Executive Support Coordinator

Job DetailsJob Location: Middletown, CT 06457Position Type: Full TimeEducation Level: 4 Year DegreeSalary Range: $55,000.00 - $65,000.00 Salary/yearTravel Percentage: NegligibleJob Shift: DayJob Category: MarketingXSE Group

Marketing and Executive Support Coordinator

Onsite – Middletown, CT, 8 am – 5 pm EST

About XSE Group

XSE Group is a national provider of business technology solutions, specializing in print, imaging, and workplace technology. Through a uniquely integrated platform, we combine global sourcing expertise, strong purchasing power, and a nationwide distribution network to deliver reliable, cost-effective solutions to our clients.

We’ve been in business for over 40 years, and many of our customer relationships span decades. That longevity reflects a simple focus: deliver consistent service, earn trust, and execute well.

At the same time, we are actively evolving. As technology and customer expectations change, we are investing in new capabilities across digital marketing, eCommerce, automation, and service delivery. We are not standing still—we are building for what comes next.

Growth. Technology. Customer.

These priorities guide how we operate and where we’re going. Our roadmap includes expanding our product and service offerings, deepening customer relationships, and continuously improving how we execute as an organization.

We’re looking for people who want to be part of that next phase—operators who take ownership, move quickly, and help us build a better business.

About the Role

The Marketing & Executive Support Coordinator is a hybrid role responsible for driving day-to-day execution across marketing initiatives and executive operations. This role sits at the center of coordination—ensuring campaigns launch on time, events run smoothly, internal priorities stay organized, and leadership operates efficiently. This is an execution-heavy role suited for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities across marketing and administrative workflows.

Key responsibilities include:

Marketing Coordination

Build, schedule, and execute email campaigns (primarily HubSpot)

Coordinate logistics for events, trade shows, and customer-facing initiatives

Manage social media scheduling and basic content publishing

Maintain and update website content, including product listings and landing pages

Support marketing reporting and campaign tracking

Executive Support

Manage executive calendars, scheduling, and meeting logistics

Prepare meeting materials, agendas, and follow-ups

Coordinate internal communications and cross-functional alignment

Assist with travel planning and event logistics

Cross-Functional Coordination

Track project status and ensure deadlines are met across marketing initiatives

Liaise with internal teams (sales, operations, vendors) to drive execution

Maintain organization of shared materials, documents, and workflows

90-day success expectations include:

First 30 Days

Learn XSE Group’s systems (HubSpot, website platform, internal tools)

Take ownership of calendar management and scheduling rhythms

Support execution of existing marketing campaigns and content updates

By Day 60

Independently execute email campaigns and social scheduling

Successfully coordinate at least one marketing initiative or event

Proactively manage executive scheduling with minimal oversight

By Day 90

Fully own day-to-day marketing coordination workflows

Improve organization and efficiency of executive support processes

Identify and implement at least one improvement to marketing or coordination workflows

QualificationsJob Requirements

25 years of experience in a coordination, administrative, or marketing support role

Strong organizational and time management skills with high attention to detail

Experience with marketing platforms (HubSpot preferred) and website content management

Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint)

Excellent written and verbal communication skills

Ability to manage multiple priorities and adapt in a fast-paced environment

High level of integrity and discretion in handling confidential information

Proactive, resourceful, and detail-oriented with a problem-solving mindset

Ability and willingness to work onsite five days per week at our Middletown, CT, offices

Hours are 8 am to 5 pm EST, Monday through Friday

Demonstrated enthusiasm for and expression of our corporate values:

Growth Mindset: you never assume the status quo is best; you see what is possible instead of what isnt and develop a plan to make it reality

Technologically Fluent: you integrate best practice technological solutions into your work to improve productivity; you always want to learn more about the best technology available and can credibly advise others on technological solutions

Customer First: you value relationships as the foundation of business; you aspire to exceed expectations in every client interaction; you constantly look for ways to stand out and add value as a business partner

Benefits

Total annual compensation of $55,000-65,000 depending on experience

Comprehensive wellness benefits including health, dental, and vision insurance

Employer-sponsored 401(k) plan and life insurance

Paid vacation, holiday, and sick time

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.