Sales & Marketing Operations Assistant

Join a fast-paced, collaborative team where youll bring marketing projects to life and support sales success behind the scenes. From creating and proofreading catalogs to managing online content and coordinating trade shows, youll play a key role in keeping everything running smoothly.If youre an organized, detail-oriented multitasker with strong writing skills and a proactive mindset, this is a great opportunity to grow your career in marketing operations while working across a variety of engaging projects.This position can be based in either our Beverly, MA or New York, NY office on a hybrid schedule.Key Results AreasA. Marketing Materials / 35%Create, and copy edit text for company catalogsCompile and assist with creating marketing materialsProofread all marketing materialsSupport the marketing and sales staff by creating sales and organizational materials as neededMaintain lists and distribute material quantities and final ship to quantitiesB. Edelweiss Interactive Online catalogs / 30%Assist with creating catalogs/flyers with Edelweiss Designer as needed Conduct one-on-one and/or group training sessions when neededMaintain and troubleshootUploading of information that does not feed automatically: DRCs uploading of titles - daily Weekly maintenance from Change MemosRelated titles manual processSell Sheets, Bonus Materials, Videos manual process all done upon requestManage usersC. Distribute advanced copies of new titles to the Marketing & Sales department / 5%Maintain spreadsheet of distributed advances this at least takes 3-4 hours a weekD. Trade shows / 10% 1. Assist with gathering information for proposed shows, research, make estimates and finalize show list and budgets.2. Assist with managing all aspects of the shows including ensuring attendees understand their roles, have materials etc. 3. Assist with preparation and shipping of all materials needed for individual shows. 4. Assist with preparation of reports after each show for use in planning the following year. 5. Assist with updating sales ordering tools for shows ie Brandwise and Square.E. Other duties as requested / 20%Metadata book checksTitle Assets keeping these up-to-dateSales Conference assistanceSupport other sales & marketing manager requests for materialsManage Marketing Calendar add trade shows to the Sales Group calendar Assist with Monthly ReportingCustomer Service emails Assisting with Marketing mailing when neededPosition SpecificationsMinimum Skills, Knowledge & AbilitiesRequiredStrong writing and proofreading skills.Highly organized and excellent at multitasking.Strong verbal communication skills.Ability to work independently. Highly flexible and able to quickly think of creative solutions.Comfortable managing others and requesting tasks of others when needed.Education and ExperienceRequiredCollege degree in marketing, advertising, public relations or related field.Computer proficiency, specifically with Microsoft office (programs frequently used include Word, Excel). A basic grasp of Adobe Photoshop and InDesign is helpful. Promote positive attitude.All salaries and salary ranges posted by The Quarto Group may vary depending on experience, skills, location, and like considerations.Generous paid time off, paid holidays, and summer Friday afternoons. Generous health benefits, including medical insurance, vision insurance, dental insurance, flexible spending accounts for healthcare, dependent care and commuter, and more. 401(k) benefit plan with discretionary contribution matching by employer. Short and Long-Term Disability Insurance, Life/AD&D Insurance. Full-time employees are eligible for our comprehensive benefits program.*All policies and benefits described are subject to change at any time.QuartoUS is an equal opportunity employer; M/F/D/V are encouraged to apply. All applicants should be authorized to work in the United States. Quarto does not provide sponsorships.