Marketing/Communications - Project Manager II.

Job Description: Job Title: Project Manager, Executive Meetings & Content Operations

Job ID: 30395-1

Location: US-DC-Washington-1111 19th Street NW #600

Work Mode: Remote

Pay Rate Range: $35/hr - $40/hr on W2

Work Type: Contract

Contract duration: 6 Months

Are you the go-to person for keeping projects on track and ensuring executives are where they need to be and when, with all the support required to succeed? Our high-performing Global Events team is looking for an exceptionally organized, energetic, and proactive Project Manager to orchestrate executive meetings, communications, and content operations across a global calendar of high-visibility events.

This isn't just project management-rather, you'll be the linchpin between creative, operational, and executive teams. Your superpower is your ability to navigate the personalities and processes of a complex, matrixed organization. You'll keep priorities aligned, manage deadlines with precision, and make sure every stakeholder, asset, and meeting is exactly where it needs to be.

What You'll Do

Executive Meeting Management

• Proactively schedule and manage executive meetings, speaker prep sessions, and cross-team syncs
• Balance complex calendars and resolve conflicts
• Ensure executive participants have all logistics, materials, and support required for impactful engagements

Global Stakeholder Alignment

• Serve as the communication hub between product, marketing, regional, and executive teams
• Lead regular status meetings, sharing clear agendas and follow-up action items
• Herd cats with a friendly persistence: chase late inputs, track outstanding approvals, and follow up on unanswered emails

Project & Deadline Management

• Support projects in Wrike, ensuring all deliverables and dependencies are tracked
• Keep everyone on task-track task ownership and timelines, flag risks, and ensure no detail falls through the cracks
• Maintain real-time dashboards and reports; communicate blockers early and often

Content & Asset Coordination

• Oversee intake, routing, and approval of presentation decks, videos, briefing documents, and customer stories
• Coordinate last-minute updates and ensure version control across all assets
• Work closely with creative teams and executives to consolidate feedback and reach final approvals

Event Execution Support

• Partner with show production leads to guarantee scripts, clickthroughs, and onstage materials are ready
• Join onsite teams as needed to manage live changes, support executive speakers, and resolve any issues at a moment's notice

What You'll Bring

• 5-7+ years managing complex projects, executive communications, or cross-team operations-ideally within marketing or events
• Exceptional people skills, coordinating amongst multiple stakeholders
• Experience booking executive meetings, managing multiple calendars, and balancing priorities under pressure
• Excellent written and verbal communication skills with an ability to bring clarity to complex situations
• High attention to detail-comfortable chasing deadlines and deliverables
• Experience working across multiple time zones and cultures
• Familiarity with Wrike or similar project management tools
• High tolerance for ambiguity, relentless in bringing order and ensuring accountability

Why This Role Matters

You will be the engine that keeps our exec communications, content, and events humming smoothly. Your organizational superpowers and influential communication style will ensure our most critical projects, meetings, and milestones stay on track, raising the bar for how we deliver impact across the business.

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